Brookfield Properties

Administrative Assistant - Strategic Partnerships

Job Locations US-IL-Chicago
Posted Date 1 month ago(12/16/2021 11:03 AM)
Job ID
2021-4202
Category
Administrative

Company Overview

Brookfield Properties has an immediate need for an Administrative Assistant at the corporate office in Chicago, IL.

 

At Brookfield Properties, the foundation of our success is firmly rooted in our people.

 

Our company is comprised of experts across a range of specialties who share a goal of ensuring our properties are continuously evolving to meet the needs of our communities and stakeholders. To meet this goal, we hire visionary, entrepreneurial talent who help us innovate and enhance our business. We build collaborative teams who value integrity, creativity and diversity.

 

Our teams operate an iconic portfolio of irreplaceable properties within the world’s most dynamic markets. As one of the largest real estate services companies, we provide management and development expertise exclusively for properties owned by Brookfield Asset Management.

 

Our retail group operates destination, standalone retail real estate globally, including over 150 malls in the United States. Our regional shopping centers create a sense of place in the heart of the communities in which we do business: offering retail, lifestyle, dining and entertainment options.

Position Overview

The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic.  Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals. Overall, we seek qualities that display our company’s core values which are Humility, Attitude, Do the Right Thing, Together and Own it.

 

Responsibilities:

  • Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
  • Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
  • Assists in implementing property activities, internal and external
  • Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
  • Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
  • May provide administrative support to Accounting
  • May perform administration/coordination for Specialty Leasing and/or Marketing
  • Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
  • Researches, prepares and edits reports and presentations
  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients
  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
  • Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
  • Prepares, maintains and distributes activity and event lists
  • May manage/update Insurance Certificates for any/all Tenants and/or vendors
  • May operate as management office support person for localized computer software/hardware
  • Other duties as assigned

 

Qualifications

  • High School Diploma or GED required
  • 2 years of experience in an administrative support role
  • Proficiency in Microsoft Word and Excel as well as email
  • Highly organized and project oriented
  • Excellent business writing and verbal communication skills 

We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.

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